2023 Holyrood AGM
ONLINE IN YOUR LIVING ROOM!
- Mark your calendar for Wednesday, April 27th – 7 pm.
- Zoom Link: https://efcl-org.zoom.us/j/8507087878
- Peruse our fascinating literature:
- Tell your neighbours about the AGM and forward this page to anyone who is interested!
- Consider joining one of our amazing committees, or filling one of our vacant board positions. Details for the positions are below.
- Pop your popcorn, get your drinks & snacks ready early on April 26th.
- Use the link on the agenda to register for your free membership!
- Help elect our new board for 2023/25.
- Log off before 8:15 pm, knowing you’ve supported your community!
ZOOM DETAILS
https://efcl-org.zoom.us/j/8507087878
Meeting ID: 850 708 7878
ANNUAL GENERAL REPORT
POSITION DETAILS
President: Would you like to make a significant contribution to your neighbourhood? Do you want to build board leadership skills? Are you keen to work with a team of like-minded individuals who care about our fabulous Holyrood community? Can you commit to an hour-long meeting online, once a month? If so, you might be the next President of the Holyrood Community League! The HCL Board is a high-functioning, well-organized, fun group of volunteers who are keen to welcome and support a new leader. If you think you might have the time, interest and skills to be a community league president, please consider this opportunity!
Some of the responsibilities of the President role include:
- Providing leadership to the board by:
- focusing the board’s activities on the league’s mission
- ensuring good governance
- leading in strategic/annual planning
- leading in policy development and review
- encouraging board members to participate in meetings, activities and initiatives
- Recruit and orient new board directors and coordinators.
- Submit a brief report for monthly board meetings.
- Approve the budget and other financial matters.
- Develop, approve, monitor and review league policies.
Facilities Director: Oversees the physical operation of the Holyrood Community Hall and Rink Building. The league is currently moving to a model of paid facility management, so the Facility Director will have a significantly different role from past years. They will act as the board’s liaison with our paid facility management contractor, who will be responsible for ongoing maintenance, repairs, and upgrades to our buildings. Because of the reduction in duties, the Facility Director will also oversee maintenance and upgrades to the league’s outdoor assets, including our skating rink, parking lot, and the grounds immediately surrounding our buildings (our “licensed area”). Estimated time commitment: three hours per week, plus approximately four hours per month to prepare for and attend monthly board meetings.
Casino Coordinator: This role is vital to our board as this year is a casino year. The casinos are the lifeblood of a non-profit organization and constitute the majority of their operating budget. Our casino dates are September 21 & 22, 2023. We will be doing a call out for volunteers for the casino later on this year, but we absolutely need a casino coordinator to get us ready for this very important event.
- Maintains financial records.
- On behalf of the board and with board approval:
- applies for gaming licence
- applies for grants and permits
- Prepares written reports on gaming events
- Works with Volunteer and/or Membership directors and recruits volunteer workers
- Liaises with AGLC
- receives all casino paperwork
- receives the casino licence to operate
- brings all paperwork on the first day to the casino
- Hires the independent casino advisors, signs their contracts and returns it to them (we already have an independent casino advisor that works with us, so liaising with them will fall to the casino coordinator).
- Schedules volunteers to five (5) specific casino positions – total of 48 spots over the two days.
- Notifies volunteers of their position and the times of their shift by e-mail.
- At the end of the casino, fill in the application for the next casino event.
- Receives notification by mail from AGLC of new casino quarter
Playgroup Coordinator: Oversees the weekly Community Caregiver Connection Playgroup, out of space rented from the Holyrood Community Church. Creates a welcoming, healthy and inclusive environment for parents of children under 5 and their little ones to meet, play and connect! Opportunity exists within this position for scheduling informative or entertaining guests to enhance/educate parents or offer unique learning opportunities for the kids.
Holyrood Development Committee Chair: This position reports to the civics director and is not required to attend board meetings, although there is a requirement to work with the civics director to create a monthly report with updates for the board. The HDC Chair will be joining our development committee, which is a very dedicated group that reviews the development proposals for upcoming developments in Holyrood. Some public speaking experience is required, as this individual may be asked to speak with reporters, the public, and in worst case scenarios, present to City Hall during a city council meeting.
- Monitors land use, transportation issues and other civic concerns
- Reports to the civics director on matters relating to the neighbourhood
- Coordinates submissions and inquiries to government and other organizations
- Work with with the Civics Director to prepare monthly reports and an annual report
- Orientation of new committee members
Committee Members: We have 2 active and welcoming committees that some of our residents may be interested in participating with.
- Our Community Garden Committee is committed to growing Holyrood – join the committee and help plan our new community garden! If you like to get your hands dirty, this group is for you! Anyone with a love of gardening, permaculture, water conservation, arborism, native plants or even beneficial bugs – WOW! We would love to include you.
- Our Holyrood Development Committee continues to deliver amazing results in consultation with neighbourhood partners expanding our community to new heights. Join their team and learn a ton about holistic community growth and sustainability, and be heard!